*Discloser: This post may contain affiliate links, meaning, I get a commission if you decide to make a purchase through one of my links, at no cost to you.
I remember so well how I tried writing my first few articles and how it took me DAYS to complete one blogpost.
First, I suffered from a lot of writer’s block. I had no idea what to write about or where to get started. Then, I didn’t know what subtopics to include. Then I didn’t know how to actually write it. And so on.
All in all it was just a nightmare!
It always felt like a huge project only to publish one single article.
Does that sound familiar?
Don’t worry, I’ve got you covered. Because luckily, it got much, much better over time. I’ve now developed a system that allows me to write awesome blogposts in as little as 2 hours. And I’m talking a well-researched, SEO-optimized 1’500 words article!
So, if you’d like to get your blogpost production time from a few days to a few hours, you’re in the right place.
In this article I’ll show you all the tricks and tips I’ve learned over the years that not only helped me write articles faster, but also produce much higher quality. I’ll use my first blog Dogpackr.com as a reference and show you what I’ve learned while building it up.
So, take out your notebook, grab a cup of coffee and enjoy those 16 tips that will get your blogging game to the next level!
How to write blog posts faster
Alright, so we’re going to go through this list as a step by step guide. You can literally take action in this order.
I hope this helps you build a system where you can pop those blogposts out!
1. Always write ideas down
Now, the first problem I used to encounter was lack of ideas.
This is most likely a problem you’ll face when first starting your blog. But it can also come back at later points.
That’s why I highly recommend writing all your ideas down.
What has worked very well for me is to work with Google Drive. You can use Google Sheets (like Excel) or Google Docs (like Word) to write down your ideas. And because it’s a cloud, you can access it from any of your devices.
This means that whenever I get an idea for an article, I can just open up Google Drive and write it down.
As a result, I always have something ready to write about. Whenever I have time, I can just go back to my list of ideas in my Google Drive folder and start working right away.
That’s a huge help in getting over the initial writer’s block!
2. Get inspired
Next, you need to get inspired!
Not everyone will constantly have an abundance of ideas.
I certainly don’t!
This is why it’s important to go online and look what others in your niche do.
Good places to start are, Pinterest, Youtube or simply Google. You’ll probably find other blogs and websites that can help you get inspired for further topics to write about.
3. Decide which search engine you want to rank in
Speaking of Pinterest, Youtube and Google, these are all search engines. This means that the topics you write about or make videos about are searchable.
If you have a website or a blog, the 2 most important “platforms” will be Google or Pinterest (or both).
Now, before you start writing, it’s a good idea to think about which search engine you want to rank in. This determines where you should do your research.
Pinterest is generally easier and faster to rank in.
While it isn’t an overnight thing, you can theoretically rank in Pinterest after about 2 or 3 months.
For HabitsInProgress I’m currently mainly trying to rank in Pinterest and I got to see the first bit of traffic after the first few weeks of starting HabitsInProgress.
For Dogpackr.com I use a combination of both, but I’m mainly focused on Google. Since this is what brought me the best results so far, that’s what I’ll show you in this article.
For Google it generally takes at least 6 months until you get to see results. Once you rank for keywords, you can usually expect more consistent traffic, though. So, that’s what I’ll also focus on in this article.
In the next few steps I’ll show you how to find keywords that you can rank for.
If you want to get a solid Pinterest strategy, I highly recommend the Pinterest Avalanche course. This is where I learned everything I know about Pinterest and it has already brought much better results than I had ever before.
4. Structure is everything
As I’ve mentioned before, structure is everything!
That goes for the research phase, but also for writing.
So, here’s my structure for the research phase:
- Decide on the main keyword
- Type it into Ubersuggest to find related keywords
- Copy paste the “people also ask” and the “related keywords” section
- Then I take a look at the first 4 results to see how long they are and how they’re structured
- Last, I look at a couple of reddit posts about my article’s subject to find out what the search intent is
After that I make an outline using as many of the longtail keywords that I found during the research phase.
Now let’s look at these elements in detail.
5. Decide on one main keyword
First of all, you need to decide what keyword you want to target.
You might have already found one from your brainstorming sessions. But often, it’s not so clear.
Particularly for newer and smaller websites, it’s important to target longtail keywords with low competition.
This means that you might have to do some digging until you find a good keyword.
For this process I use Google autosuggest, Ubersuggest and Keywords Everywhere. Both are free tools, although you have to pay a small amount for Keywords Everywhere. But $10 will probably keep you going for at least 2 years.
So, the way I do it is that I put my idea or shorttail keyword into Ubersuggest and I simply google it. When I google it, I generally look at what comes up as autosuggestions to get a good longtail keyword.
Then I look at the difficulty in Ubersuggest and what kind of search results come up.
I typically go for keyword difficulty of under 10. Although I’m trying to go a bit higher with Dogpackr these days.
However, if all the results on the first page are all super long and in-depth articles from large websites, then it’s usually not worth going after it.
The cool thing about Ubersuggest is that you also get related keywords.
So, if my main idea is too competitive, I just google another related keyword and look at the search results again. I sometimes also do the same with phrases from the “people also ask” or “related keywords” section.
The cool thing about this approach is that you usually find a number of keywords at once. You can then put all of them in your brainstorming document. And just like that, you’ve got ideas for the next few articles.
Here’s a good approach from Income School by just using Google:
6. Assemble all related keywords
Now that I have my main keywords, I assemble all the related keywords.
This is where I find them:
- People also ask box
- Related keywords (under the search results)
- Other articles
What works best for me is to just copy paste all those keywords on the first few pages of my word document. Once I’ve gathered all the information I need, I’ll add a page break and then put my outline on the next page.
7. Find out about the search intent
To find out more about the readers search intent, I mainly use reddit.
So, I just write my target keyword into Google and add “reddit”.
Then I’ll take a look at the first 3 or so results. If they’re relevant, I make some notes about what people are struggling with and what they’re looking for exactly.
I’m also looking at the first 4 search results and look at what questions they answer. Because if they rank at the top for this keyword, it means that they managed to best answer the searcher’s question.
Here’s an example of my reddit research for one of Dogpackr’s recent articles about dogs being hyper at night.
8. Make an outline
Okay, next I make the outline.
This is where I basically make a table of content and where I put as many of the related keywords as H2 and H3 tags.
Of course, I only do it if they’re relevant.
Sometimes I’m also making a list of points that answer the main question. And then I add a “related questions” part where I also talk about some of the related keywords.
That’s basically what I’m doing in this article =)
9. Separate writing and editing
Now, what I found to be the most efficient in terms of writing is to separate the actual writing form the editing.
This can mean to write the article in the morning and edit it in the afternoon. But what I prefer even more is to batch write 2 or 3 articles in a day and then I edit them over the following days.
This gives you a fresh view on what you’ve written. It also helps to deal with perfectionism. I often find that I’m much happier with the article when editing it, as I originally was when I was writing it.
10. Write everything down in one go
To be as efficient and productive as possible, I find it works best to write the actual article in one go!
This means I just write whatever comes to mind without doing any more research. Only when I actually have no clue what a subtopic is all about, then I might do a quick Google search.
But in general, I try to stick to simply writing at this stage. If I’m not sure about something, I’ll just leave it for now. I’ll then go back to it when I’m editing it.
Btw, here are a few related articles about efficient time management and productivity if you’d like to improve the use of your time a little:
- How to be better with time management
- How to stop procrastination right now
- How to organize my time efficiently
- How to become more efficient in life
10. Use the Pomodoro Technique
I absolutely love the Pomodoro Technique!
It’s my all-time favorite productivity method. If you don’t know this technique, yet, make sure to check out these articles:
To get your productivity to the next level, I also highly recommend getting my free printable Pomodoro worksheet where you can easily track your progress.
The main reason I love it so much is because it helps you get started. I mean, working for 25 minutes is nothing, right?
And it’s particularly useful for the writing part. Because having that pressure of only being able to work for 25 minutes at a time makes me super productive!
It rarely ever takes me more than 2 Pomodoros to write 1’500 words.
What happens a lot is that I’m in a super good flow after 25 minutes. So, I just keep going and then I’m usually done after 45 minutes!
Pretty awesome, right?
This only works so fast because I’m literally not looking back. I’m just writing and then let it sit. Then I come back the next day and edit and adapt it until it looks good.
11. Take a break between writing and editing
As I’ve just said, I think taking a break between writing and editing is crucial.
You need that distance and space to really be able to look at it again.
Otherwise you probably get bored with the topic or your mind just assumes that there aren’t any mistakes.
This means you’ll probably miss a lot of your typos and you’ll forget to insert links etc.
So, make sure to look at it with fresh eyes.
12. Insert links, videos and images while editing
During the writing part, I only write!
This means that I don’t include any links, videos or images, yet. The only exception are internal links where I know exactly where they fit.
But otherwise, I stick to writing.
Once I get to editing the article, this is where I insert internal and external links, pictures and videos, wherever it makes sense.
13. Complete the intro and the conclusion in the end
Now, I sometimes do the intro in the beginning. But I often add a sort of short summary in the intro once I’m done writing the article. The same goes for the conclusion.
Once you wrote and edited everything you can summarize it easily.
14. Batch write, if you like
What I do most often is batch writing. This means that I use the flow that I get from writing to write more than one article in a day.
It totally depends on how I feel, though. If I don’t feel like writing any more, then I’ll simply do something else.
Tim Ferriss also has huge success with batching tasks:
15. Take advantage of a “flow”
The same goes for editing.
I love working with “flows”. Do you know that feeling when you’re suddenly super motivated to do something? I often get that feeling after completing the first or second Pomodoro.
Then I like to make use of that and keep working on it for as long as possible.
This means that I sometimes write 3 articles in a day. However, I won’t do much else that day. And I certainly won’t edit all of them the same day!
But whenever a flow picks up, make use of it and keep working!
Alright, so that’s my framework for how you can write blog posts faster.
I guess you probably still have some questions.
So, here are a few related questions that most of you seem to have. In case you don’t find any answer here, feel free to add a comment down below.
How long does it take to write a 1000 word blog post?
It normally takes me about 2 hours to write a 1’500 word blog post from deciding on what topic to write about until I hit publish.
So, for 1’000 words, 1.5 hours are probably realistic.
If you don’t need to do any research and if you don’t care a lot about the quality, you could probably write it in 45 minutes.
If you want to rank in Google and want people to come back for more, I highly suggest to only write well researched articles that are at least 1’500 words long, though.
How do you write a good blog post in one hour?
If you want to go the most efficient way and you want to write an article in 1 hour, this is what I’d suggest:
- Aim for Pinterest, as the content length isn’t a ranking factor here
- Take the related keywords from Pinterest and take the structure of the first few articles ranking in Google. This should get the research and outline phase down to about 15 minutes
- Write about 1’000 words, which should probably take about 30 minutes
- Simply read through it again, add some internal and external links and maybe 1 video if you can find one quickly. That should probably take another 15 minutes.
While it’s possible, this isn’t what I recommend to do.
An article like that will have a very hard time ranking in Google. While it’s possible to only drive traffic from Pinterest, I’d still recommend using both, as this can give you optimal results.
How do you structure a good blog post?
There are different ways to structure a blog post.
Other than review posts, the most common ones are “how to” posts and listicles.
Regardless of the kind of post you’re writing, you always need to add the most important questions as H2. Then you add all additional questions are supplementing ideas underneath this as H3s.
For me personally, I always start off with an introduction to tell you guys what this article is all about. Then I’ll add the main question as an H2 and I add H3s underneath to really go over it as detailed as possible.
Cathrin Manning goes more in-depth how to actually structure your blog post:
Okay, so these are all my tips about how you can write blog posts faster.
I know, it’s a lot to take in. But don’t let the amount of words in this article put you off. I just wanted it to be as detailed as possible so that you can really fully understand the concept.
If you’re in the very beginning of your blogging journey, it will take longer. That’s completely normal!
But over time, you’ll understand where you can be more efficient and where you can save more time.
The most important part about becoming faster at writing blog posts is really your structure.
Make sure you get the tools I mentioned above and follow the research-writing-editing process as I’ve showed you.
This will make your writing super fast in no time!
And don’t forget to get your free printable worksheet to boost your productivity today!