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how to delete more than 50 emails in gmail

How many emails do you have in your inbox?

5000?

10000?

50000?

Chances are that if there are more than 50 emails sitting in your Gmail account, you’ve felt an urge to finally clean up that email inbox.

With a large number of messages sitting in your inbox, you’re probably asking yourself how you can get through all of them as quickly as possible.

So, in this article I’ll show you how to delete more than 50 email in Gmail. With this method you can delete thousands of emails in seconds!

Let’s get started!

How to delete more than 50 emails in Gmail

Okay, I’ll first walk you through the normal process of just deleting all the emails in your inbox or in one folder (called label).

After that, we’ll go over another more specific case.

1. Click the tick box to select all emails on this page

To get started, first click the tick box on the left top of your emails.

First, click the tick box on top of your messages
First, click the tick box on top of your messages

2. Choose “select all conversations”

Next, there’s a little field popping up that informs you that all 50 conversations on this page have been selected. Next to that, you can choose the option to actually select all the emails that are in your inbox or in this specific folder.

Next, there's a message coming up. Click "select all messages..."
Next, there’s a message coming up. Click “select all conversations…”

3. Delete

Now that you’ve chosen all messages, you can delete them. Just click the little trash can icon and that’s it. All your thousands of emails are deleted

Now you can simply click delete and all your messages are gone
Now you can simply click delete and all your messages are gone

How to delete more than 50 unread emails in Gmail

Now, maybe you only want to delete all your unread emails in Gmail. Here’s how you can do that:

1. Write “is:unread” into the search bar

In order to choose all your unread emails in Gmail, you simply need to write the keyword “is:unread” into the search bar and then click enter.

Write "is:unread" into the search bar to display all unread messages
Write “is:unread” into the search bar to display all unread messages

2. Choose all emails as before

Now, you can just do the same steps I’ve just outlined. So, you can tick the box on top of your emails, chose “select all conversation” and delete them.

Again, click the tick box on top your your emails and then then click "select all conversations"
Again, click the tick box on top of your emails and then then click “select all conversations”

How to keep your email inbox organized

Okay, you’ve gone through your emails and you finally deleted all of them. So, now your inbox is at zero and you feel relieved.

However, this isn’t a long-term solution! You probably receive dozens of new emails each day. Am I right?

So, while you’re working on your email inbox, why not set it up to stay organized in the future? This might take a little time now but will save you tons of hours in the long run. Because you’ll be much less overwhelmed by the hundreds of new messages every week. And you’ll be able to batch your email work instead of checking your inbox every 5 minutes.

This is the short version of how to get your email inbox organized. If you’d like a more detailed guide, head on over to my article about how I got my email inbox to zero within 1.5 hours.

Download your free Pomodoro Technique printable!

Create a few folders

The easiest way to keep your inbox organized is to create a bunch of folders, called labels in Gmail.

This will help you sort your emails when you go through them, instead of just keeping them in your inbox because you don’t know what to do with them.

You already have a bunch of folders like inbox, drafts, sent items, spam, etc. Now, you need to add a few more.

Click on “create new label” below all your existing labels on the left side of your emails

I recommend starting with the following:

  • Dealt with: All emails that are dealt with or don’t need any action go in this folder. This is a better option than deleting, because it still allows you to use the search function.
  • Need action: This is for emails that need some kind of action that takes more than 3 minutes. We’ll get to what to do with them in a minute
  • Information: This is for important information that you might need to reference regularly, for instance instructions for a certain system.

Depending on your business or job, you might want to add a lot more folders, which is totally fine.

Just make sure to keep it to the essential. All email that has been dealt with and doesn’t contain information you need to access regularly goes into the “dealt with” folder. That also goes for emails in the “need action” folder that you’ve dealt with later on.

Here’s the most basic version of additional folders: Dealt with and Need action

Create filters

Filters are super useful if you’re receiving emails from the same senders on a regular basis that you’d like to keep receiving. For instance, some helpful and informative newsletter.

Here’s how to go about that: First, create a new label called “Newsletters” or whatever seems appropriate to you. Then, choose a message from a sender that you want to filter.

1. Click the 3 dots on the right of the message and choose “filter messages like this”
2. Leave everything as is and click “create filter”
3. Check the boxes “skip the inbox” and “apply the label”. Choose the label that you’ve created earlier (in this example I chose “need action”). Then click “create filter”

That’s it. Now all emails from this sender will automatically end up in the folder you chose.

Only check your email at preset times during the day

In order to get you off the email rat race, turn off all notifications and only check your emails at certain preset times during the day.

Ideally, you’ll only check it twice or three times per day but definitely not more than five times.

Add those times to your calendar and block 30 minutes where you go through your emails like described here.

Then close it again and don’t look at your inbox until the next scheduled block.

Conclusion

Okay, this is how to delete more than 50 emails in Gmail and how to organize your email inbox.

As you can see, it’s super easy. You can basically delete several thousands of emails in three clicks.

However, organizing your inbox doesn’t stop there. If you’re serious about this, then make sure to take some time to set up your folders, filters and time management so that you can keep your inbox at zero forever!

Download your free Pomodoro Technique printable!